Practical project on Online School Management System.

Wednesday, Jan-21-2015. Project Consultant, WPSI, Rond-22, IDB-BISEW IDB Bhaban, Sher-e-Bangla Nagar, Dhaka Subject: Approval of project proposal on online school management. Dear Sir, I am pleased to have this opportunity to present a proposal for creating a practical project. Having working experience in educational institution I have come to know that one of the persistent problems in education sector of our country is improper school management system. This is especially true that the authority often can’t supply the needed information as they do not maintain proper management system. That is why I would like to submit the Project Proposal document for online school management. My proposed project fits well with those institutions that are willing to improve their management system to provide a great educational service for making an excellent future of our country. The main concrete result I expect from this project are: easy access to know admission fees, procedure, schedule, requirements & available seats; educational quality & professional achievement of faculty members; arrival & departure time of faculties; academic result in recent years; current vacancies; academic curriculum and etc. I believe that this project will be a complete package for educational institution that will fill up all of their demand. I hope that your majesty will grant my project to give me an opportunity to develop & implement it. Yours sincerely, Md. Mostafizur Rahman ID: 1168508 Batch ID: ID-WPSI/APCL-01/R22/01

Project Description

Student Database

Student information has never been so easy to manage. Online School management is an interactive database of student information that is easily accessible and always available for qualified staff. It ensures that all administrators and teachers to have access to the most recent student information. The student database includes basic information including address, sibling names and grades, parents, and contact information. This database is linked to all of the student’s school classes and activities. Additional information regarding billing, accounts, and medical history are easily added by administration. The interactive student database is the backbone of a student’s journey through education. During the school year all of the student’s teachers enter information about grades, homework, attendance, discipline, and achievements into the same electronic file so that a student’s records are always complete and up to date. ADMINISTRATORS AND TEACHERS With Online School management and the interactive student database, administrators and teachers are always on the same page. The student database keeps all information together in a single repository so that it is not scattered across teachers and the front office. Because all information is stored together, administrators and teachers can quickly gather the recent and relevant information they need in one place, including class schedules, disciplinary problems, grading, and outstanding payments. This makes information gathering more efficient and productive since it eliminates the need to contact all of the student’s teachers and search for various student files. PARENTS Parents, too, benefit from the student database. Basic information can be updated online instead of needing to make a special trip to the office to fill out paperwork. School billing and account management is hassle-free since it can be monitored and paid online. Perhaps the biggest benefit for parents is the ability to keep track of their student’s grades, attendance, and homework on a daily basis, which makes it easy to keep track of their student’s academic progress.

Teacher Database

Using the Online School management interactive teacher database, we can easily enter and make basic information about staff members available to qualified administrators. The interactive teacher database makes creating new classes, viewing a teacher’s class schedule, and filing reports incredibly easy and efficient. Each teacher has one file that enables them to keep their schedules, students, and classroom information all in one place. That single database file allows administrators to have up-to-date information about the teachers and their classes at any time. It also provides a secure way for teachers to log onto website and access their school records and information. MANAGING CLASSES AND SCHEDULES Managing the classes teachers are scheduled to teach and viewing a teacher’s schedule has never been so easy. The interactive teacher database enables us to assign teachers to new classes and view existing teacher schedules at a glance. Scheduling is easier as well because as us can see the teacher’s class load immediately and adjustments and new class assignments can be easily changed or modified. PREPARING REPORTS It is faster for teachers to fill out classroom reports and forms using the interactive teacher database because all of the basic information including the teacher’s name and classroom details are automatically placed in the form by Online School management. Teachers simply fill in the details and click OK. Reports and forms are automatically saved to the teacher’s file as well as the student’s file and parents and administrators can be notified immediately by the teacher when the report is filed.

Parent Portal

One of the most powerful features of Online School management is the Parent Portal. The parent portal enables parents to be connected to their student’s classroom and teachers 24 hours a day. This feature keeps parents involved and actively participating in their student’s education. The information available to parents in the parent portal is completely customizable by the school and can include attendance records, grades, classroom assignments, calendars, a message board, and basic student and parent information.

Attendance

Attendance is one of those administrative tasks that must be done at the start of each class. It can take up valuable time at the beginning of class and sometimes be difficult to manage. Attendance books traditionally are big grids with tiny squares that are hard to read and can be easy to make errors in. With Online School management, taking and managing attendance is no longer a hassle. The easy to use online attendance pages make taking attendance quick and less prone to errors. Record a student’s attendance on the colored chart with a click of the mouse. Attendance information can then be immediately shared with parents to help them keep track of their students.

Report Cards

Report cards are perhaps the most anticipated report of the school year. Accumulation of a student’s hard work throughout the year, a report card can be a huge reward for dedicated students and their parents. Report cards, however, can be a time-consuming undertaking for both the office and teachers. Online School management streamlines this process so that report cards are no longer a hassle to produce. Online School management automatically completes report cards using the school’s interactive database. Report cards are totally customizable so you can include the information that is important and unique to your school. Once teachers and administrators finalize and approve the report cards, they are available immediately to students and parents. IMMEDIATE AVAILABILITY After Online School management generates all of the school’s report cards, all teachers and administrators need to do is review and approve them. Once report cards are finalized, PDF versions of student report cards can be made available to students and parents immediately through the Parent Portal. School administrators can also print and mail report cards to parents for their official records.

Admission

The Admissions feature takes the hassle out of enrolling new students. From tracking new student inquiries to enrolling students for the next semester, the Admissions feature provides an easy and convenient way to manage the large amount of information required for and produced by the admissions process. With easy to read pages that are completely customizable, student admissions have never been so easy. The Admissions feature is actually where the powerful Online School management process begins. Once student information is entered during admissions, it is saved in the school’s Online School management database and is available to qualified school staff for as long as the student is enrolled. Teachers, administrators, and departments no longer need to copy or reenter information and needing multiple files for a single student is eliminated. The streamlined admissions process effects all staff in the school making their jobs easier and more efficient by reducing paperwork, errors, and redundant administrative tasks. Semester Management New semesters and existing semesters can also be defined and modified from the Admissions feature. This enables admissions staff to easily see the details of the next semester and enables administration to create and manage new and existing semesters.

Milestone

SL No	Implementation Stages	Duration
1	Initial Analysis	5 Days
2	Uml Modeling	15 Days
3	Feasiblity Analysis	10 Days
4	System Analysis	5 Days
5	System Design	15 Days
6	Program Development	10 Days
7	Implementation	10 Days
8	Testing & Debugging	10 Days
9	Bug Fixing	2 Days
10	Final Release	3 Days
	Total	85 Days

Software configuration:

Operating System	Windows XP and higher
Language	PHP
Database	MYSQL

Hardware configuration:

Processor	Pentium CPU @ 2.93 GHZ
RAM	1 GB
Hard Disk	20GB
Monitor	Color monitor
Key Board	126 Keys

Project Coordinator Mohammad Towhidul Islam Asia Pacific Communication ltd. Keari Plaza (4th Floor),H#83,R#8/A(Old-15), Satmasjid Road, Dhanmondi, Dhaka-1209 Bangladesh