Practical Project for Hospital Management System

August 01, 2015 To, Project Consultant WPSI, IDB-BISEW IT Scholarship project IDB Bhaban Dhaka-1207 Subject : Proposal for the project of “Hospital Management System”. Dear Sir, We are feeling lucky and have been waiting for the opportunity like this to write you. Please take into kind consideration of our application for the project of “Hospital Management System”. This opportunity is an excellent match for our skills and interest. We are confident that we will be able to complete this project within the designated time period and close to budget. We also believe that our recommended approach will have credibility with the authority. Highlights of our project include the following:

Web based Hospital Management System.

Giving doctors privilege to browse all information’s about every Patient. The proposed software product is the Hospital Management System (HMS). The system will be used to monitor the entire system from an admin view, Doctors can concern about their patient appointments and feedback, Working hour and schedule of nurses can be set, A full sophisticated way can be implemented for the operation of Diagnostic and Pharmacy section . The intentions of the software is to reduce over time spend and increase the number of patients that can be treated accurately. We would appreciate the permission for the opportunity to develop the project. Regards Yours Sincerely Team MSLR Batch ID:WPSI/APCL-01A/R24/01 Team Members: M.M. Tanjil Hasan Ratul ID:1177510 Md. Sajedur Rahman ID:1177547 Abdullah Al Mamun ID:1175011 Md. Harunur Rashid ID:1174148

Definition of the Project:

We have noticed that many hospitals specially the public hospitals manage their system manually which is a waste of time for both patients and hospital employees. It's a great suffering for patients to get admitted in hospital. We have seen it in many Medical college and Clinic, there is a lot of formalities to admit patients that really bothers us. That is why we thought that if they have hospital management software, they can easily manage the formality in a very short time. So we have decided to make this software.

Overview of the Project:

Hospital Management System (HMS) is a software product suite designed to improve the quality and management of clinical care and hospital management in the areas of clinical process analysis and activity-based costing. Hospital Management System enables you to develop your organization and improve its effectiveness and quality of work. Managing the key processes efficiently is critical to the success of the hospital helps you manage your processes. The Hospital management system is designed for any hospital to replace their existing manual, paper based system. The system is to control the following information- Administration Control Panel Patient information Retrieval Doctors availability and Appointments Staff and operational schedules and patient feedback. These services are to be provided in an efficient, cost effective manner, with the goal of reducing the time and resource currently requires such tasks. A significant part of the operation of any hospital involves the acquisition, management and timely retrieval of great volumes of information. This information typically involves; patient personal information and medical history, staff information, room and ward scheduling staff. Its powerful, flexible, and easy to use and is designed and developed to deliver real conceivable benefits to hospitals and clinics and more importantly it is backed by reliable and dependable. Its designed for multi-special hospitals, to cover a wide range of hospital administration and management processes. It is an integrated end-to-end Hospital Management System that provides relevant information across the hospital to support effective decision making for patient care, hospital administration in a seamless flow.

Features of this project:

• Only basic knowledge of computers is required for operation of Hospital Management System. As it has user-friendly application interface.
• Hospital Management System is Customisable and User Configurable. An inbuilt Settings module makes Hospital Management System flexibility to cater to diverse organizational needs.
• Hospital Management System brings information to the user's desktop through integration across all modules.
• Hospital Management System has pre-defined reports these are used for by staff filling out forms, freeing resources for more critical tasks normal reporting as well as Administration & Staff development purpose. Additionally, Hospital Management System can be easily customized for their own customized reports.
• Hospital Management System enables hospitals and doctors to better serve their patients
• Improved quality of patient care
• Increased nursing productivity
• Reducing the time span
• Better quality of care, procedures and service to Patients

Proposed System:

The Hospital Management System (HMS) is designed for Any Hospital to replace their existing manual, paper based system. The new system is to control the following information, patient information, Doctors availability, staff and operational schedules, and patient prescriptions . These services are to be provided in an efficient, cost effective manner, with the goal of reducing the time and resources currently required for such tasks.

Software Requirements:

Web technologies	HTML5, JavaScript, CSS3, Bootstrap, PHP, MySQL
Language	PHP, MySQL
Database	SQL Server 2005
Web Server	Apache
Operation System	Windows XP, Windows NT, Windows Vista, Windows7,Windows 8, Windows 10

Hardware Requirements:

Processor	Pentium – IV (Processor)
RAM	256 MB RAM
Cache Memory	512 KB
Hard Disk	40 GB

Purpose of the Project:

The Software is for the automation of Hospital Management. It maintains Six (6) levels of users (i) Administrator (ii) Doctors (iii) Nurse (iv) Front desk (v) Diagnostic (vi) Pharmacy The Software includes Maintaining Patient details. Providing Prescription, Case History and Other Feedback of a Patient. Provides and maintains all kinds of tests reports for a patient.

Scope of the Project:

It can be used in any Hospital, Clinic, Dispensary or Pathology labs for maintaining patient details, doctor details, nurse details, and patient test results. The proposed software product is the Hospital Management System (HMS). The system will be used to get the information from the patients and then storing that data for future usages. The current system in use is a paper-based system. It is too slow and cannot provide updated lists of patients within a reasonable timeframe. The intention of the system is to reduce time and increase the number of patients that can be treated accurately. Requirements statements in this document are both functional and non-functional.

Duration of Developing the Project:

This project will be accomplished approximately 3 month. The project plan is divided by following modules.

Activities	Starts	Ends	Duration
Initial Study	26 July 2015	31 July 2015	7 Days
Practicability Study	1 August 2015	7 August 2015	7 Days
Requirement Analysis	8 August 2015	21 August 2015	14 Days
Requirement Specification	22 August 2015	28 August 2015	7 Days
Logical Design	29 August 2015	4 September 2015	7 Days
Physical Design	5 September 2015	18 September 2015	14 Days
Coding the System	19 September 2015	2 October 2015	14 Days
Debugging the Codes	3 October 2015	5 October 2015	3 Days
Implementation	6 October 2015	12 October 2015	7 Days

Design and Implementation:

Design is the first step in the development phase for any techniques and principles for the purpose of defining a device, a process or system in sufficient detail to permit its physical realization. Once the software requirements have been analyzed and specified the software design involves three technical activities - design, coding, implementation and testing that are required to build and verify the software. The design activities are of main importance in this phase, because in this activity, decisions ultimately affecting the success of the software implementation and its ease of maintenance are made. These decisions have the final bearing upon reliability and maintainability of the system. Design is the only way to accurately translate the customer’s requirements into finished software or a system. Design is the place where quality is fostered in development. Software design is a process through which requirements are translated into a representation of software. Software design is conducted in two steps. Preliminary design is concerned with the transformation of requirements into data.

Implementation:

Implementation is the stage where the theoretical design is turned into a working system. the most crucial stage in achieving a new successful system and in giving confidence on the new system for the users that it will work efficiently and effectively. The system can be implemented only after thorough testing is done and if it is found to work according to the specification. It involves careful planning, investigation of the current system and its constraints on implementation, design of methods to achieve the change over and an evaluation of change over methods a part from planning. Two major tasks of preparing the implementation are education and training of the users and testing of the system. the more complex the system being implemented, the more involved will be the systems analysis and design effort required just for implementation. The implementation phase comprises of several activities. The required hardware and software acquisition is carried out. The system may require some software to be developed. For this, programs are written and tested. The user then changes over to his/her new fully tested system and the old system is discontinued.

Maintenance and Environment:

As the number of computer based systems, grieve libraries of computer software began to expand. In house developed projects produced tones of thousand soft program source statements. Software products purchased from the outside added hundreds of thousands of new statements. A dark cloud appeared on the horizon. All of these programs, all of those source statements-had to be corrected when false were detected, modified as user requirements changed, or adapted to new hardware that was purchased. These activities were collectively called software Maintenance. The maintenance phase focuses on change that is associated with error correction, adaptations required as the software's environment evolves, and changes due to enhancements brought about by changing customer requirements. Four types of changes are encountered during the maintenance phase.

Enhancements:

This application avoids the manual work and the problems concern with it. It is an easy way to obtain the information regarding the various travel services that are present in our System. Well, we have worked hard in order to present an improved website better than the existing one’s regarding the information about the various activities. Still, we found out that the project can be done in a better way. Primarily, In this system patient login and then go to reception. By using this patient will send request for consulting the doctor. Reception will set the date for doctor appointments. After that doctor see his appointments and see the patients, treatments also done.

Closure:

The Software has been designed in such a way that future modifications can be done easily. The following conclusion can be deduced from the development of the project.

• Automation of the entire system improves the efficiency.
• It provides a friendly graphical user interface which proves to be better when compared to the existing system.
• It gives appropriate access to the authorized users depending on their permissions.
• It effectively overcomes the delay in communications.
• Updating of information becomes so easier.
• System security, data security and reliability are the key features.
• The Software has adequate scope for modification in future if it is necessary.