Practical Project Proposal on Hospital Management System

Application For Proposal

June 15, 2014 To Project Consultant WPSI, IDB-BISEW IT Scholarship IDB Bhaban, Dhaka-1207 Subject : Proposal for the project of “Advanced Hospital Management System”. Dear Project Consultant, I have been waiting for the opportunity like this to write you. Please take into consideration my application for the project of “Advacned Hospital Manegement System”. This opportunity is an excellent match for my qualification and my interest. I am confident that I can complete this project within the designated time period and close to budget. I also believe that my recommended approach will have credibility with the authority. Highlights of my project include the following:

• Web based Hospital Management System.
• Giving members privilege to browse all information in every Patient within the Patient ID and Password.
• The proposed software product is the Hospital Management System (HMS). The system will be used to get the information from the patients and then storing that data in a databases for future usage.
• The intentions of the system are to reduce over-time pay and increase the number of patients that can be treated accurately.

I would appreciate the permission for the opportunity to raise the project. Sincerely Md. Kasem Ali ID : 1152946 Batch ID : ID-WPSI/APCL-01/R20/01

Project Proposal

Summaries of Problem

I have seen that many hospital specially public hospital they managed their system manually it waste time of both patients and hospital employee’s. It is great suffering for patient to get admitted in hospital. I have seen it in many Medical college and Clinic, there is lot of formality to make admitted and their was lot of formality that bothers me. That is why I have thought that if they had a hospital management software they can easily manage the formality in short time. So I have worked to make this software.

Project Overview

The Hospital record management system is designed for any hospital to replace their existing manual, paper based system. The new system is to control the following information Patient information, room availability, staff and operating room schedules, and patient invoices. These services are to be provided in an efficient, cost effective manner, with the goal of reducing the time and resource currently requires such tasks. A significant part of the operation of any hospital involves the acquisition, management and timely retrieval of great volumes of information. This information typically involves; patient personal information and medical history, staff information, room and ward scheduling staff. Hospital Management System is powerful, flexible, and easy to use and is designed and developed to deliver real conceivable benefits to hospitals and clinics and more importantly it is backed by reliable and dependable. Hospital Management System is designed for multispecialty hospitals, to cover a wide range of hospital administration and management processes. It is an integrated end-to-end Hospital Management System that provides relevant information across the hospital to support effective decision making for patient care, hospital administration and critical financial accounting, in a seamless flow. Hospital Management System is a software product suite designed to improve the quality and management of clinical care and hospital health care management in the areas of clinical process analysis and activity-based costing. Hospital Management System enables you to develop your organization and improve its effectiveness and quality of work. Managing the key processes efficiently is critical to the success of the hospital helps you manage your processes.

Features

Only basic knowledge of computers is required for operation of Hospital Management System. As it has user-friendly application interface. Hospital Management System is Customizable and User Configurable. An inbuilt Settings module makes Hospital Management System flexibility to cater to diverse organizational needs. Hospital Management System brings information to the user's desktop through integration across all modules. Hospital Management System has pre-defined reports these are used for by staff filling out forms, freeing resources for more critical tasks normal reporting as well as Administration & Staff development purpose. Additionally, Hospital Management System can be easily customized for their own customized reports. Hospital Management System enables hospitals and doctors to better serve their patients

• Improved quality of patient care
• Increased nursing productivity
• Reducing the time span
• Better quality of care, procedures and service to Patients
• Control over the costs incurred by diagnosis-related groups

Existing System

Hospitals currently use a manual system for the management and maintenance of critical information. The current system requires numerous paper forms, with data stores spread throughout the hospital management infrastructure. Often information (on forms) is incomplete, or does not follow management standards. Forms are often lost in transit between departments requiring a comprehensive auditing process to ensure that no vital information is lost. Multiple copies of the same information exist in the hospital and may lead to inconsistencies in data in various data stores.

Proposed System

The Hospital Management System (HMS) is designed for Any Hospital to replace their existing manual, paper based system. The new system is to control the following information, patient information, room availability, staff and operating room schedules, and patient invoices. These services are to be provided in an efficient, cost effective manner, with the goal of reducing the time and resources currently required for such tasks.

Objective of the System

Hospitals currently use a manual system for the management and maintenance of critical information. The current system requires numerous paper forms, with data stores spread throughout the hospital management infrastructure. Often information (on forms) is incomplete, or does not follow management standards. Forms are often lost in transit between departments requiring a comprehensive auditing process to ensure that no vital information is lost. Multiple copies of the same information exist in the hospital and may lead to inconsistencies in data in various data stores. A significant part of the operation of any hospital involves the acquisition, management and timely retrieval of great volumes of information. This information typically involves; patient personal information and medical history, staff information, room and ward scheduling, staff scheduling, operating theater scheduling and various facilities waiting lists. All of this information must be managed in an efficient and cost wise fashion so that an institution's resources may be effectively utilized HMS will automate the management of the hospital making it more efficient and error free. It aims at standardizing data, consolidating data ensuring data integrity and reducing inconsistencies.

Software Requirments

Web technologies	HTML5, JavaScript, JQuery, PHP, MySQL
Language	PHP, MySQL
Database	SQL Server 2005
Web Server	Apache
Operation System	Windows XP,Windows NT, Windows Vista, Windows 7, Windows 8
Hardware Requirement Proccessor	Pentium – IV (Proccessor)
RAM	256 MB RAM
Cache Memery	512 KB Cache Memory
Hard Hisk	40 GB

Microsoft coppatible 101 or more key board

PHP - Language

PHP is a programming language for building dynamic, interactive Web sites. As a general rule, PHP programs run on a Web server, and serve Web pages to visitors on request. One of the key features of PHP is that you can embed PHP code within HTML Web pages, making it very easy for you to create dynamic content quickly. What exactly does the phrase “ dynamic, interactive Web sites ” mean? A dynamicWeb page is a page whose contents can change automatically each time the page is viewed. Contrast this with a staticWeb page, such as a simple HTML file, which looks the same each time it ’ s displayed (at least until the page is next edited). Meanwhile, an interactiveWeb site is a site that responds to input from its visitors. A Web forum is a good example — users can post new messages to the forum, which are then displayed on the site for all to see. Another simple example is a “ contact us ” form where visitors interact with the page by filling out and sending a form, which is then emailed to the Webmaster. PHP stands for PHP: Hypertext Preprocessor, which gives you a good idea of its core purpose: to process information and produce hypertext (HTML) as a result. (Developers love recursive acronyms, and PHP: Hypertext Preprocessor is a good example of one.) Advantage of PHP Language

• Structured language
• It produces efficient programs.
• It can handle low-level activities.
• It can be compiled on a variety of computer platforms.

Purpose

The Software is for the automation of Hospital Management.

It maintains two levels of users

(i) Administrator Level (ii) User Level

The Software includes Maintaining Patient details.

Providing Prescription, Precautions and Diet advice.

Providing and maintaining all kinds of tests for a patient.

Billing and Report generation

Providing patient sergery details.

Scope

• It can be used in any Hospital, Clinic, Dispensary or Pathology labs for maintaining patient details, doctor details, nurse details, and patient test results.
• The proposed software product is the Hospital Management System (HMS). The system will be used to get the information from the patients and then storing that data for future usagse.
• The current system in use is a paper-based system. It is too slow and cannot provide updated lists of patients within a reasonable timeframe.
• The intentions of the system are to reduce over-time pay and increase the number of patients that can be treated accurately.
• Requirements statements in this document are both functional and non-functional.

Time-line of project

This project will be accomplished aproximately 3 month. The project plan is divided by following modules.

Event / Name	Start	End	Length (Apromax)
Initial Study	June 7	June 14	1 week
Feasibility Study	June 15	June 21	1 week
Requirment Analysis	June 21	July 5	2 week
Requirment Specification	July 6	July 15	1 week
Logical Design	July 16	July 24	1 week
Physical Design	July 25	August 8	2 week
Coding the System	August 9	August 25	2 week
Implementation the System	August 26	September 2	1 week

Design and Implementation

Design is the first step in the development phase for any techniques and principles for the purpose of defining a device, a process or system in sufficient detail to permit its physical realization. Once the software requirements have been analyzed and specified the software design involves three technical activities - design, coding, implementation and testing that are required to build and verify the software. The design activities are of main importance in this phase, because in this activity, decisions ultimately affecting the success of the software implementation and its ease of maintenance are made. These decisions have the final bearing upon reliability and maintainability of the system. Design is the only way to accurately translate the customer’s requirements into finished software or a system. Design is the place where quality is fostered in development. Software design is a process through which requirements are translated into a representation of software. Software design is conducted in two steps. Preliminary design is concerned with the transformation of requirements into data. Implementation Implementation is the stage where the theoretical design is turned into a working system. The most crucial stage in achieving a new successful system and in giving confidence on the new system for the users that it will work efficiently and effectively. The system can be implemented only after thorough testing is done and if it is found to work according to the specification. It involves careful planning, investigation of the current system and its constraints on implementation, design of methods to achieve the change over and an evaluation of change over methods a part from planning. Two major tasks of preparing the implementation are education and training of the users and testing of the system. The more complex the system being implemented, the more involved will be the systems analysis and design effort required just for implementation. The implementation phase comprises of several activities. The required hardware and software acquisition is carried out. The system may require some software to be developed. For this, programs are written and tested. The user then changes over to his new fully tested system and the old system is discontinued.

Maintenance and Environment:

As the number of computer based systems, grieve libraries of computer software began to expand. In house developed projects produced tones of thousand soft program source statements. Software products purchased from the outside added hundreds of thousands of new statements. A dark cloud appeared on the horizon. All of these programs, all of those source statements-had to be corrected when false were detected, modified as user requirements changed, or adapted to new hardware that was purchased. These activities were collectively called software Maintenance. The maintenance phase focuses on change that is associated with error correction, adaptations required as the software's environment evolves, and changes due to enhancements brought about by changing customer requirements. Four types of changes are encountered during the maintenance phase.

FUTURE ENHANCEMENTS

This application avoids the manual work and the problems concern with it. It is an easy way to obtain the information regarding the various travel services that are present in our System. Well I and my team member have worked hard in order to present an improved website better than the existing one’s regarding the information about the various activities. Still, we found out that the project can be done in a better way. Primarily, In this system patient login and then go to reception. By using this patient will send request for consulting the doctor. Reception will set the date for doctor appointments. After that doctor see his appointments and see the patients, surgeries also done. The next enhancement is, we will develop online services. That mean, if patient have any problems he can send his problem to the doctor through internet from his home then doctor will send reply to him. In this patients have some login name and password.

CONCLUSION

The package has been designed in such a way that future modifications can be done easily. The following conclusion can be deduced from the development of the project.

Automation of the entire system improves the efficiency

It provides a friendly graphical user interface which proves to be better when compared to the existing system.

It gives appropriate access to the authorized users depending on their permissions.

It effectively overcomes the delay in communications.

Updating of information becomes so easier.

System security, data security and reliability are the striking features.

The System has adequate scope for modification in future if it is necessary.

References

1)Wikipedia. (n.d.). Retrieved September 27th, 2010, from<a href='<a href=' http://www.wikipedia.org'' target='_blank'> http://www.wikipedia.org' target='_blank'><a href=' http://www.wikipedia.org' target='_blank'> http://www.wikipedia.org 2)http://www.php.net/advancetanced_php 3)http://www.w3schools.com/beginers_php 4)http://www.scribd.com/project_proposal 5)http://www.slideshare.com/project_proposal 6)http://en.wikipedia.org/wiki/Graphical_user_interface 7)http://hipaa.stanford.edu/ 8)http://whatis.techtarget.com/definition/ARRA-American-Recovery-and-Reinvestment-Act-of-2009 9)http://searchhealthit.techtarget.com/definition/HITECH-Act 10)http://en.wikipedia.org/wiki/Hospital_information_system 11)http://searchhealthit.techtarget.com/definition/Centers-for-Medicare-Medicaid-Services-CMS 12)/blog/4757

Student/Project Developer	Project Coordinator & Supervisor
Md. Kasem Ali	Muhammad Towhidul Islam